2020-2021 Conn Magnet Elementary PTA Board


Officers:


President - Heather Bishop, president@connpta.org

The President Runs PTA meetings, is the official representative to the district, represents the PTA, speaks on behalf of the PTA and supports all the volunteers. The President is a member of all committees, and can attend any or all meetings, as seems helpful. The President oversees the PTA calendar and adherence to bylaws & procedures. The President works closely with the school Principal, PTA board members and parents to organize and lead PTA activities throughout the school year. The President oversees the PTA budget and alignment of the budget to PTA goals.  They lead all PTA meetings and help communicate PTA programs/goal progress to the school/district community. The President is also responsible for representing the Conn PTA at school meetings, district forums, and with all external communications regarding the PTA.


VP* Communications - Heather Hall communications@connpta.org

Publicizes all PTA programs and manages communication within the PTA board and membership. Oversees publicity regarding the Conn PTA progress and performance to goals. Works closely with school staff, Principal, and PTA board and committee chairs to gather all school event details. Announces upcoming school and PTA events using all possible channels of communication. This person maintains and regularly updates the web site, Facebook page, Twitter feed, and PTA Memberhub. VP Communications also oversees the PTA CONNector, PTA promotional flyers, PTA bulletin board and carpool whiteboard. *The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to the bylaws.



VP* Membership - Carolyn McCoy, membership@connpta.org


Actively works to increase membership of the PTA, assists President with recruiting memberships at the first teacher meeting of the year, participates in promoting/collecting memberships at Meet The Teacher/Open House events; Submits membership numbers monthly to the treasurer.  *The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to the bylaws.



VP* Programs - Beth Putz, programs@connpta.org


Responsible for reviewing and overseeing the scheduling and execution of the PTA sponsored projects. Maintains PTA Calendar and relationship with Community Schools Community Use. Reports any info necessary at monthly Board meetings regarding PTA sponsored programs. Meets with President and chairs to come up with dates for all events. Makes sure that all committee chairs running PTA sponsored programs have access to information needed to run successful events. Touches base with committee chairs prior to events to review their budget and provide/collect any paperwork necessary.  Provides support to committee chairs, and keeps VP Programs files up to date to hand off the next year. *The vice president(s) shall perform duties requested by the president and the board of directors. In the event of a vacancy in the office of president, the vice president, or the vice presidents acting together if there is more than one, shall assume the duties of the president until a new president is elected pursuant to the bylaws.


Secretary - Brittany Notch,  secretary@connpta.org

The secretary records the minutes of all meetings of the general membership and the board of directors. They also maintain a file of important documents related to the local PTA. At the end of the term, the secretary shall transfer this file of important documents to his/her successor as secretary.


Treasurer -  Lindsay Blackburn, treasurer@connpta.org

Maintains the PTA financial records. Prepares the budget with board input and approval. Manages and reconciles bank accounts, pays bills and helps direct the Financial Secretary's duties. Provides financial reports for each PTA meeting. Prepares necessary documentation for semiannual audits. Provides annual IRS tax return information to professional tax accountant and files tax return. Completes and submits reports and forms as required NC PTA. Assists program chairs in money management and reporting. Archives the financial records after year end and tax return filed.


Financial Secretary - Ayn-Monique Klahre, treasurer@connpta.org

The Financial Secretary has knowledge of all PTA money handling procedures, signs off on bank statements, manages the cash box during events, and ensures change is available for all events for cash purchases. In addition, the Financial Secretary makes bank deposits and provides banking records to the treasurer, helps to prepare monthly reports of all monies received/deposits made, and performs other duties assigned/delegated by the Treasurer and/or President.



Standing Committees:


Advocacy Chair - Morgan Capps, Advocacy@connpta.org




Nominating Chair-Colleen Boudreau, Nominating@connpta.org



Audit Chair - Jason Hedrick, audit@connpta.org

Audit Committee: An audit committee should consist of three to five people who have not had access to the PTA checkbook or bank account. Because questions might arise about the details of PTA operations, it can be helpful to include an officer, perhaps the vice president or secretary, as a member of the audit committee. The others should be volunteers from the general PTA membership. The treasurer should be available to answer questions but should not sit on the committee.

As a group, the volunteers must be willing and able to meet at least twice during the "off season," usually summer. While individual audit tasks can be delegated, the committee will need to discuss the objectives and conclusions as a group.






Equity and Inclusion Committee Chair: Aleshia James, teamequity@connpta.org





Hospitality Chair - Kristin Struchen, Hospitality@connpta.org




Volunteers Chair - OPEN, Volunteers@connpta.org


Wellness Chair- Maggie Fyfe, Wellness@connpta.org


School Representatives

Teacher Representative - OPEN

Principal-Gabriel Chidester, gchidester@wcpss.net








 

 

Subpages (1): PTA Committees